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What is redundancy?

In legal terms, redundancy is a specific form of dismissal that can occur when an employer needs to reduce its workforce. However, it’s crucial to distinguish redundancy from other types of dismissal: redundancy is about the role, not the person. It does not relate to an individual’s performance, conduct, or personal attributes.

Under the Employment Rights Act 1996, a redundancy situation generally arises in three scenarios:

  1. Business Closure: The employer has stopped, or intends to stop, carrying on the business for the purposes of which the employee was employed.
  2. Workplace Closure: The employer has stopped, or intends to stop, carrying on the business in the place where the employee was employed.
  3. Diminished Requirement: The requirements of the business for employees to carry out work of a particular kind have ceased or diminished (or are expected to do so).

The redundancy process

To ensure a fair process and mitigate the risk of tribunal claims, employers must follow a structured approach to redundancy:

  • Consultation: Engage in individual consultation (typically 2–3 weeks) or collective consultation if 20 or more roles are at risk. For large-scale redundancies, you must notify the government via an HR1 form.
  • Selection Pools and Criteria: Identify the relevant job categories (the “pool”) and apply objective, non-discriminatory criteria such as skills, performance, or attendance to determine who is at risk.
  • Exploring Alternatives: Employers are legally required to consider alternatives to compulsory redundancy, such as redeployment, retraining, or voluntary redundancy.
  • Legal Protections: Employees with at least 2 years of service are protected from unfair dismissal. In 2027, this is scheduled to change to include employees who have been employed for at least 6 months. However, selection based on protected characteristics (e.g., age, race, disability) or status (e.g., pregnancy, trade union membership) is unlawful regardless of length of service. Notably, employees on maternity leave currently have priority rights to suitable alternative vacancies.

For more information, read our dedicated guide on the redundancy process in the UK.

What is restructuring?

While often used interchangeably with redundancy, restructuring is actually a broader concept. It refers to the act of reorganising the legal, operational, or ownership structure of a business to make it more profitable or better organised for its present needs.

Restructuring might involve:

  • Changing the hierarchy or reporting lines within the company.
  • Merging departments to eliminate duplication.
  • Introducing new technology that changes the nature of certain roles.
  • Changing terms and conditions of employment (contract variation).

Restructuring does not always lead to redundancies; sometimes, it results in the creation of new roles or the redeployment of staff. However, if the new structure requires fewer people or removes specific types of work, a redundancy process will likely be triggered.

Navigating the intersection of restructuring and redundancy requires a strategic approach to ensure that the “new” business is legally compliant and operationally sound.

Consultation is an essential early stage of the redundancy & restructuring process.

How Loch can help

Consultation is an essential early stage of the redundancy & restructuring process.

The legal requirements for a fair redundancy process are stringent. Running a procedure which is not based on a genuine redundancy case, failing to comply with the duty to consult, or using unfair selection criteria, can lead to expensive and reputationally damaging Employment Tribunal claims. This is where our specialist redundancy solicitors provide essential value.

Loch offers a holistic approach to workforce change. Our expertise includes:

  • Strategic Planning: We help you draft a robust business case to justify the redundancy or restructure, ensuring the “genuine redundancy” test is met from the outset.
  • Procedural Design: We craft a bespoke redundancy process tailored to your business, ensuring full compliance with the ACAS Code of Practice.
  • Documentation Support: From “at risk” letters and selection matrices to settlement agreements and termination notices, we provide the precise documentation needed to mitigate risk.
  • Selection Advice: We guide you through the identification of “selection pools” and the application of objective criteria to ensure the process is transparent and non-discriminatory.
  • Collective Consultation: If you are proposing 20 or more redundancies, the rules change significantly. We manage the complexities of collective consultation, including the election of employee representatives and the filing of HR1 forms.
  • On-site Support: Our specialists can attend consultation meetings to provide a professional, neutral presence and ensure the dialogue remains constructive.

Secure your business future today

Don’t leave your business’s reputation and financial health to chance. Managing a restructure requires more than just a template; it requires nuanced legal advice. 

Contact the specialist redundancy solicitors at Loch today to discuss your requirements and ensure your process is safe, fair, and effective.

Redundancy & Restructuring: FAQs

A redundancy is “fair” if the employer proves a genuine redundancy situation exists and follows a fair procedure. This must include adequate warning, meaningful consultation, objective selection methods, and a search for alternative employment.

It generally follows a path of Preparation (business case), Announcement (at-risk notice), Consultation (meetings to discuss alternatives), Selection (applying criteria), and Termination/Appeals.

Employees with at least 2 years of continuous service are entitled to pay based on their age and length of service. This is calculated as 0.5, 1, or 1.5 weeks’ pay per year of service (subject to statutory caps) depending on the age brackets (under 22, 22–41, or 41+).

Key rights include the right to be offered suitable alternative employment, a notice period (if dismissed at the end of the process), redundancy pay (if eligible), and reasonable time off to look for new work.

No. Being made redundant is essentially a “no-fault” dismissal based on business needs. Being “sacked” usually refers to dismissal for conduct or performance issues specific to the individual.

Typical drivers include a downturn in trade, site closures, mergers creating duplicate roles, or technological changes that automate manual tasks.

Yes. Seeking voluntary redundancy is often a recommended first step to minimise the morale impact of compulsory dismissals. You are not, however, required to accept every volunteer.

If making 20 or more employees redundant within 90 days, you must follow strict collective consultation rules. This involves consulting with trade unions or elected representatives for 30–45 days and notifying the government via an HR1 form.

Selection must use objective, measurable criteria such as skills, performance records, and attendance (excluding protected absences like those related to disability or maternity). It’s important to avoid the use of subjective “gut feelings” to prevent discrimination claims.

Yes. Employers have a legal duty to look for and offer suitable alternative roles within the organisation or group. Failure to do so can make a redundancy dismissal unfair.

Yes. If the redundancy isn’t genuine, the selection is discriminatory, or the consultation process is flawed or is skipped, employees can claim unfair dismissal. Our redundancy solicitors help ensure your process is legally sound at all times.

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