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Maintaining Accurate Company Records

Every company is legally required to keep up-to-date statutory registers – from shareholders and directors to PSCs (Persons with Significant Control). These aren’t just box-ticking exercises, they’re essential for proving ownership, complying with the Companies Act 2006, and avoiding fines or delays in key transactions.

When companies rely on Companies House filings alone, they often don’t realise that statutory records are separate, internal documents that must be maintained at your registered office or alternative inspection location. Missing or inaccurate records can cause major problems – especially during investment rounds, audits, or when selling the business.

That’s where we come in. Loch provides user-friendly, legally compliant templates for all your statutory registers, including registers of members, directors, secretaries, charges, PSCs and share allotments or transfers. We also advise on how and when to update them, so nothing gets missed.

Whether you’re setting up a new company or putting your house in order after years of neglect, we make the process simple and risk-free.

How Loch can help

We start by understanding your business structure – limited company, group structure, or LLP – and identifying which records you’re required to maintain. We can then assist with statutory register templates, that are aligned with the Companies Act 2006.

Unlike generic online downloads, our templates are drafted by our corporate lawyers. We guide you through completing them, flagging common errors, whilst helping you develop good habits for ongoing maintenance.

We can also audit your existing records, correct historical omissions, and bring everything up to date so you’re transaction ready. If needed, we can help you set up or update your Register of People with Significant Control (PSC), a common point of confusion and compliance failure.

With Loch, you get more than a set of templates; you get peace of mind, legal clarity, and practical support you can rely on.

Key Elements

They’re internal company records required by law. They cover shareholders, directors, secretaries, charges, and PSCs. Companies House filings do not replace them. Failure to keep them updated can result in penalties and complications during due diligence.

Some platforms help, but many don’t ensure full compliance or explain what you’re legally responsible for. Our templates are legally accurate, tailored to your structure, and come with practical guidance. No guesswork needed.

Absolutely. We frequently help companies backfill missing records, correct historical gaps, and reconstruct compliant statutory registers. It’s never too late to get things right, especially before an investment, audit, or sale.

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